Research Grant Application Processing

The following provides an outline of the procedures and the considerations to be made when applying for research funding.

Signature Requirements

Applications and some letters of intent MUST be endorsed by the institution of the principal investigator. Before the institutional signature can be obtained there are other signature requirements (of the agency and/or of the University or affiliated teaching hospital) which must be satisfied.

Research grants are to be administered by the institute where the research takes place. Thus FMRO will only sign for grant applications where the research will be conducted on campus. The appropriate hospital individual (normally the Vice President Research or his/her delegate) is responsible for authorizing grant applications when the research is located in the hospital. Principal investigators located at the hospitals are to consult with the hospital research office to obtain signatures for a grant application. Some agencies require the University to be the administrative site eg: NSERC, SSHRC. Researchers, unsure of where their grants are to be administered, are to consult their University Department Chair.

Signature Process

1. Procedure for Signing of Grant Applications to be Administered by the University in the Faculty of Medicine
2. Grants to be Administered by an Affiliated Teaching Hospital or Research Institute
3. CIHR Applications and Letters of Support


  • Granting agency guidelines are understood and followed
  • Correct and most up-to-date application form is used
  • Adequate facilities are available for support personnel and/or equipment
  • Budget is checked for accuracy
  • U of T My Research Applications (MRA) has been completed for internal review and endorsement of research applications. (THIS APPLIES ONLY TO GRANTS TO BE ADMINISTERED BY U OF T)

Research Ethics Reviews at the University

The granting agency and/or the University will not release funds until ethics approvals are in place.

Committee reviews of human subjects and animal ethics may take 6 to 8 weeks; biosafety certificates are usually issued within 2 weeks.

For information on ethical reviews please visit the ethics review section of the U of T Research & Associate Provost website, or contact:

Research Ethics and Biosafety Reviews at the Hospitals

For information on research ethical reviews at the affiliated teaching hospitals, including timing and guidelines, contact the appropriate administrative offices.

For information of ethical considerations and biosafety contact the appropriate research office.