Facilities Management and Space Planning

aerial view of campus

Welcome to our department website and we hope you are able to find answers to many of your questions throughout the site. If not, you can always reach our Facilities Coordinator to be further directed.

Our role within the Temerty Faculty of Medicine is to support the Faculty by managing facilities information, facilities operations and space management both throughout the building that are located on the University of Toronto campus and off campus in the area buildings and hospitals.

Learn more...

About Us

The Temerty Faculty of Medicine has over 7,000 faculty and staff, 9,000 students and trainees, annual operating revenues of over $200 million and close to $900 million in research funding. The University of Toronto is fully affiliated with nine academic hospitals/research institutes in downtown Toronto and 19 community affiliated hospitals and sites.

A list of the buildings that the Faculty of Medicine occupies can be found here.

Contact

Heather Taylor
Executive Director, Major Projects and Facilities Management
Phone: 416-978-3457
Email: heather.taylor@utoronto.ca

April Hoeflaak
Administrative Coordinator
Phone: 416-978-1489
Email: space.admin@utoronto.ca

Holly Huizenga
Facilities Coordinator
Phone: 647-354-5902
Email: space.med@utoronto.ca

Adriana Balen
Facilities Planner
Phone: 416-946-5064
Email: adriana.balen@utoronto.ca

Nadja Baljozovic
Facilities Planner 
Phone: 647-354-7050
Email: nadja.baljozovic@utoronto.ca

Sara Blaauw 
Facilities Planner
Phone: 647-394-5094
Email: sara.blaauw@utoronto.ca

Jelena Porovic
Senior Facilities Planner
Phone: 647-394-5212
Email: jelena.porovic@utoronto.ca

Sumit Rane
Facilities Planner
Phone: 647-385-6281
Email: s.rane@utoronto.ca

Matthew Seegmiller
Facilities Planner
Phone: 416-978-7677
Email: matthew.seegmiller@utoronto.ca

Karen Nguyen
Facilities Designer
Phone: 416-978-0463
Email: kar.nguyen@utoronto.ca

Tim Burrow
Operations Officer - MaRS West tower, 15th and 16th floors
Phone: 416-526-9514
Email: tim.burrow@utoronto.ca

Facilities Management & Space Planning Office
Temerty Faculty of Medicine
Medical Sciences Building
Room 2356, 1 King's College Circle
Toronto, ON M5S 1A8
 

OTHER CAMPUS CONTACTS

Facility repairs or emergencies, contact Facilities and Services at 8-3000 (416-978-3000).

Caretaking services, contact 8-6252 (416-978-6252).

Property Managers: Find your building property manager here.

Our Services

Services

The Facilities Management and Space Planning Office is responsible for all aspects of capital project planning, high-level, strategic space planning and facilities space planning for various Faculty projects on the St. George and suburban campuses of the University of Toronto, as well as additional distributed sites as they come on board by way of lease or other agreement.  In addition, the department plays a key role in the implementation of capital projects; conducts research related to physical planning for University facilities; liaises with internal and external consultants and partners, and provides specialized guidance to other staff within the unit.

Joint Health and Safety Committees

The Joint Health & Safety Committee (JHSC) is a group of Faculty of Medicine volunteers made up of both Worker (Unionized) and Management members. There are many small, building-centered committees that meet throughout the year, and inform the Faculty Committee of any health and safety concerns or issues pertaining to their respective building(s). The Faculty JHSC meets four times per year to discuss health and safety issues in the Faculty, and volunteers and visitors are always welcome.

These types of committees are found campus wide and are organized by Environmental Health and Safety. Information about EHS can be found online at http://www.ehs.utoronto.ca

Ergonomics

Ergonomics is, simply put, the science of fitting the workplace, furniture, tasks, tools and equipment to the worker…not fitting the worker to the equipment! We can provide an assessment that includes setting up a staff member's desk correctly, adjusting the chair and monitor, and in some cases, suggesting accessories or new furnishings for the person. Ergonomic assessments are provided free of charge to Faculty of Medicine staff and faculty through FM&SP, on a one-on-one basis. These assessments are undertaken by Andrea Leung, our Certified Office Ergonomics Evaluator.

Keys

If you require a new key or a door re-keyed then please contact your department’s Business Officer. If you are under the department of the Office of the Dean, please contact our Facilities Coordinator at space.med@utoronto.ca.

New Hire Information Sheet (Dean’s Office)

Our department is able to assist with answering some of the questions that each new employee has about their new office space. To make this easier we have provided a print off sheet to answer some of the questions that they might have. The sheet includes answers about telephone, keys, furniture, and computer, hanging of artwork and what caretaking services can be expected.The print out can be downloaded here and if there are any additional questions then the  Facilities Coordinator will be able to assist you.

 If your department does not fall under the Dean’s Office then please speak with your Business Officer for the above information.

Office Move Packing Information

Office and department moves do happen around the faculty and our department is able to provide some guidance to completing a successful office move. We have provided a list of guidelines for proper packing, a check-list that can be reviewed before leaving your office prior to your move and a printable label for the bin or box that contains the computer. The list and information can be downloaded here.

Furniture and Equipment Disposal

Unwanted Lab Equipment

If you have lab equipment that you are no longer using, you are required to decontaminate the equipment and have a “safe to remove” tag affixed to the equipment by EHS before it is removed from the lab. You can find information for lab and equipment decontamination on the EHS website at: http://www.ehs.utoronto.ca/resources/wmindex/wm6.htm

E-Waste Day

Once a year E-Waste Day is held in the Medical Sciences Building to dispose of electronic and computer items properly. You are asked to store the unwanted items until the E-Waste Day. Discovery Commons staff are on hand during the day to remove and destroy of hard drives from old computers.

Unwanted Office Furniture - Swap Shop

Furniture that is re-usable, but not wanted, can be delivered to the SWAP Shop which is open to anyone to pick-up items. The SWAP Shop is also associated with the recycling center and ensures that all items are properly disposed of if they are not claimed by a new user. All of the information for the SWAP Shop can be found on their web page at http://www.fs.utoronto.ca/building-services-trades/recycling-services/swap/

Building Updates

From time to time, it may be necessary to conduct intensive cleaning of spaces occupied by the Temerty Faculty of Medicine. Intensive cleaning is conducted out of an abundance of caution whenever an individual reports COVID-19 type symptoms to their immediate supervisor. This cleaning does not indicate that you have been exposed to a person who has COVID-19. You will be contacted by phone by an occupational health nurse if you may have been in close contact with an affected person. Any confirmed cases of COVID-19 on our campuses are reported on the U of T COVID-19 Dashboard.

When this occurs, the Office of Facilities Management and Space Planning sends a notice by email to the Chair, Business Officer and an alternate designated by the Chair of each department that occupies space within that building. They are encouraged to share this information with others as they see fit.

However, to ensure transparency and timeliness, we invite you to sign up to receive these notices too. You will receive notices for events in any building occupied by the Temerty Faculty of Medicine. To subscribe, send a message from your own email account to listserv@listserv.utoronto.ca with this command in the body of the message:

sub MED-BUILDINGS-L firstname lastname (Replace firstname lastname with your first and last names)

Any questions can be sent to space.med@utoronto.ca.

Emergency Numbers

  • Campus Community Police: 416-978-2222
  • Facilities and Services, Trades Department: 416-978-3000
  • Caretaking: 416-978-6252
  • Academic and Campus Events: 416-978-2187

Need to find us?

Our office is located at 1 King’s College Circle within the Medical Sciences Building , Room 2356.